Your Company Information
[YOUR COMPANY NAME]
[YOUR ADDRESS]
[CITY, STATE, ZIP CODE]
Phone: [YOUR PHONE]
Email: [YOUR EMAIL]
License #: [LICENSE NUMBER]
Insured up to: $[INSURANCE AMOUNT]
Client Information
Company: [CLIENT COMPANY NAME]
Contact Person: [CLIENT CONTACT NAME]
Address: [CLIENT ADDRESS]
Phone: [CLIENT PHONE]
Email: [CLIENT EMAIL]
Facility Size: [SQUARE FOOTAGE] sq ft
Facility Type: [OFFICE/RETAIL/MEDICAL/INDUSTRIAL]
Scope of Services
Daily Cleaning Services
- Empty all trash receptacles and replace liners
- Vacuum all carpeted areas and entrance mats
- Dust all accessible surfaces including desks, shelves, and baseboards
- Clean and sanitize restrooms including toilets, sinks, mirrors, and floors
- Restock restroom supplies (toilet paper, paper towels, soap)
- Clean break room including countertops, sink, microwave interior/exterior
- Wipe down light switches, door handles, and high-touch surfaces
- Mop all hard surface floors with appropriate cleaning solutions
- Spot clean walls and glass doors/partitions
Weekly Services
- Deep vacuum carpets including edges and corners
- Dust and wipe down all furniture and fixtures
- Clean interior windows up to 8 feet high
- Sanitize phones and computer equipment (exterior only)
- Deep clean break room appliances
Monthly Services
- Deep clean and disinfect all restroom fixtures
- Wash interior glass and mirrors throughout facility
- Dust light fixtures and air vents (accessible without ladder)
- Clean baseboards and window sills
- Machine scrub hard surface floors
Service Schedule
Frequency: [DAILY/3x WEEK/2x WEEK] - [DAYS OF WEEK]
Service Hours: [TIME RANGE]
Start Date: [START DATE]
Contract Term: [12/24/36] months
Investment
| Service |
Frequency |
Monthly Rate |
| Complete Commercial Cleaning |
[FREQUENCY] |
$[MONTHLY AMOUNT] |
| Supply Restocking (Optional) |
As needed |
$[SUPPLY COST] + 15% |
| Total Monthly Investment |
|
$[TOTAL MONTHLY] |
*Pricing based on current facility conditions and described scope of work. Additional services available upon request.
Why Choose [YOUR COMPANY NAME]?
- Experienced Team: [X] years serving commercial clients
- Fully Insured: $[AMOUNT] general liability and bonding
- Quality Guarantee: 100% satisfaction guaranteed or we return
- Flexible Scheduling: Work around your business hours
- Eco-Friendly: Green cleaning products available
- Local Business: Supporting the [CITY] community
- References: Happy to provide client testimonials
Terms and Conditions
- Payment Terms: Net 30 days from invoice date
- Price Lock: Rates guaranteed for first [12] months
- Cancellation: 30-day written notice required
- Key Access: Client to provide necessary access
- Supplies: Basic cleaning supplies included; client provides specialty items
- Damages: [COMPANY] not responsible for existing damage or wear
- Weather: Services may be delayed due to severe weather conditions
- Holiday Schedule: No service on major holidays (Christmas, New Year, etc.)
Next Steps
We're excited about the opportunity to serve [CLIENT COMPANY NAME]. Here's how to get started:
- Review this proposal carefully
- Contact us with any questions: [YOUR PHONE] or [YOUR EMAIL]
- Sign and return this proposal to secure your start date
- Schedule a brief walkthrough before service begins
This proposal is valid for 30 days from the date above.
Proposal Acceptance
By signing below, you agree to the terms and services outlined in this proposal:
Client Signature
Print Name
Date
[YOUR COMPANY] Representative
Date
Thank you for considering [YOUR COMPANY NAME] for your commercial cleaning needs!
Questions? Call [YOUR PHONE] or email [YOUR EMAIL]